IMS EasySign: Secure, Seamless Signature Capture in Your EMR Software

The Traditional Challenges of Patient Signature Capture

For front desk and clinical staff, signature collection often involves endless tracking and multiple dead ends. Chasing after missing consents, reprinting forms with errors, scanning and uploading documents to the correct patient chart—all repetitive, tedious tasks that take time away from actual patient care.

Patient signature capture is an ongoing challenge because it’s:

• Time-consuming: Staff spend hours each week collecting, scanning, and filing signed paperwork.
  
• Prone to errors: Handwriting can be difficult to read, signatures get missed, and duplicates increase the risk of mistakes.
• Hard to manage: Paper forms pile up quickly and require extra effort to track, store, or reprint when errors occur.
• Workflow interruptions: Providers can’t always proceed with care or billing if the required signatures aren’t captured in time.
  
• Frustrating for patients: Waiting while staff sort through paperwork or request additional signatures slows down appointments and impacts their experience.



What Is IMS EasySign?

IMS EasySign is designed to simplify signature capture for consents, authorizations, and other documents that require patient approval. Usable at any point in the patient flow, under staff supervision, it eliminates the need for paper consent forms while maintaining continuous security and compliance. 

Key features include:



• HIPAA-compliant security for all signatures and documents.
  
• Flexible use on smartphones or tablets within the clinic.
• Supports digital signatures for patients, guardians, staff, and providers.
  
  

Automatic storage and audit trails for easy access and compliance.

The Benefits You'll Notice Right Away

From the moment a patient walks in, IMS EasySign starts transforming the way your practice operates. This patient software feature streamlines signature capturing, reduces errors, and frees your staff to focus on providing quality patient care.

Here are some of the advantages you can expect immediately with EasySign:



Smoother Workflows for Your Staff

Paperwork is often the most time-consuming part of a staff member’s day.

EasySign lightens the load by:



• Eliminating the need to scan, retype information, or reattach a signed document to your medical records software.
  
• Preventing errors from lost or incomplete signatures.
• Capturing and saving signatures directly in IMS.
  
  

The result is a more efficient workflow for your staff, allowing them to dedicate more time for direct and timely patient care, not on tracking and acquiring signatures.

Better Patient Experience

First impressions matter, and EasySign helps your practice make a strong, positive one from the moment a patient walks in.

It enhances your patient interactions by:



• Making signature capture quick, clear, and secure.
• Allowing patients to sign consents or acknowledgements electronically during their visit, right in the exam or procedure room under staff supervision.
• Reducing confusion and ensuring patient information is accurately recorded.
• Giving staff the confidence that signatures are captured correctly and securely, every time.

By simplifying signature capture, EasySign creates the kind of experience that patients appreciate and want to return to.

Built-In Security and Compliance

HIPAA compliance goes hand in hand with healthcare, and EasySign is designed to meet the highest standards of security and privacy.

This medical software feature helps your practice stay secure and compliant by:

• Encrypting, time-stamping, and securely storing every signature and document, protecting sensitive patient information at all times.
  
  
• Providing a clear, easily accessible audit trail, so you always know who signed what and when, supporting accountability and regulatory requirements.
  
  
• Keeping signed records organized, secure, and easy to access when needed.

With EasySign, your staff can confidently manage consents and sign-offs knowing compliance is built in, while patients gain reassurance that their personal health information is protected.

Make Every Patient Visit Smoother with IMS EasySign

While there are plenty of e-signature tools available, most aren’t built for healthcare — they don’t directly integrate with your healthcare software or meet the strict compliance requirements of medical practices.

EasySign is different. Fully built into IMS, it is designed for real-world clinical workflows, not just generic document signing. It scales to fit any practice, from solo providers to multi-specialty groups. That combination of healthcare focus, seamless integration, and scalability is what truly sets it apart.

Moreover, getting started with EasySign is straightforward and hassle-free:

• Enable EasySign: Set up within IMS with support from Meditab’s team.
  
  
• Train staff: Intuitive design makes adoption quick and easy.
  
  
• Introduce to patients: Highlight the convenience of signing forms digitally.
  
  
• Ongoing support: Meditab offers continuous training and assistance to keep your workflow smooth and uninterrupted.



Experience how IMS EasySign can streamline your clinic’s patient flow, improve patient satisfaction, and reduce administrative stress. Schedule a demo today to see it in action.

Take the First Step Toward Paperless Check-Ins

Frequently Asked Questions