Meditab Software Inc.

The Check-In/Check-Out Module is an integral component for any multi-specialty, individual ambulatory clinic/office, or multi-office practice. It may be utilized by any staff member (front office staff, MDs, MAs, office managers, off-site managers) that wish to manage the entire patient flow by doctor, room and procedure in and out of multi-specialty, multi-office, individual ambulatory clinics or offices. With the Healthcare Portal feature, patients can even schedule their next appointment and enter/fill out information for required forms via a secure Internet interface.

There is also an auto-scan feature for insurance cards and photos that syncs directly into the patient's electronic chart. This ensures that insurance cards and personal information is recorded as-is with no error prone manual data entry. Practices are effortlessly able to stay up to date with frequently changing patient insurance information increasing the accuracy and timeliness of collections.

• Intermittent updates of the patient's appointment status relays waiting time and patient location in the office
• Patient tracking from check-in to check-out provides assurance that all required procedural documents, insurances, billing, payments, visit notes, prescriptions, letters, and follow-up appointment scheduling are complete
• Auto Check-In permits the patient to check themselves in when arriving at the office using a secure and private computer interface: the patient is able to input their demographics and complaints before seeing the doctor
• Mufti-office functionality allows viewing and monitoring of all offices from a central location

• Individualized view(s)
• Quickly validate patient demographics and insurance details
• Collect Vital signs
• Ability to handle walk-in patients
• Secure Auto Check In kiosk (patient can securely, quickly check themselves in)
• Auto reminder for applicable forms to be filled (patient questionnaire, demographics, insurance, etc.) and presented to patient.
• Auto reminder for applicable forms to be signed (HIPAA Agreement, Insurance Authorization, etc.) and presented to patient for signature capture.
• Ability to alter attending physician on the fly
• Room selection and assignment at check-in
• Ability to quickly and easily monitor patient location and waiting status throughout office(s)
• Alert and prompt for user defined parameters (outstanding balances, insurance expiration, etc.)
• Auto prompt for collection of co-payments
• Proactively obtain digital pictures
• Desk-side scanning of ID, forms, insurance cards, etc.
• Monitor waiting time
• One-click access to patient’s chart view

• Individualized view(s)
• Prompts for:
  • Follow up notes
  • Schedule next appointment
  • Auto print letters or careplans
• Visit note
• Confirmation of next appointment
• Work excuse
• Reminders (MD defined for such things as follow-up)
• Print/Fax prescription
• If not signed during Check In, reminders for forms to be signed
• If applicable, Lab Test/Specimen labels printed for MAs or office staff
• If Superbill not completed by physician, front staff to be prompted
• One-click access to patient's chart view

SuiteMed's unique Check-In/Check-Out Module is completely customizable by user and/or administrator with a thorough, step-by-step prompting flow that ensures the completion of all vital check-out tasks -- for the office, the patient and the regulatory environment. These check-out prompts include:

• Notification of an incomplete Superbill to ensure every patient encounter gets appropriately billed
• Checking for co-pays or balances due from patients
• Collecting any updated insurance or demographic information
• Processing any referrals or care-related orders
• Scheduling follow-up appointments
• Printing the visit note and/or care plans for the patient
• Ensuring receipt of all necessary lab test specimens and the printing of corresponding labels
• Printing of letters and certificates
• Reminders that can be directed to any staff member
• Faxing and/or printing of prescriptions
• One click access to patient chart view
  

SuiteMed's IMS offers a complete contract management solution that ensures that all preferred and necessary documents, forms, insurance details and demographic information is received and input into each patient's electronic master chart - before the patient is checked in.

• Users are prompted to validate patient information or necessary authorizations and referrals at the appointment scheduling, check-in, check-out and billing points of the patient encounter where required
• The system also notifies users of procedures that are not covered, diagnoses that are incorrect, and required modifiers that are missing